Monday, August 18, 2008

ARTICLE: Why did the line spacing change in Word?

During most of the workshops I've done regarding the upgrade to Word 2007, I've taught attendees how to change the default font and paragraph settings back to the preferred Word 2003. I, personally, like the change in default, but have not had an answer as to "why" this change happened. Here is the answer...

Tuesday, August 12, 2008

ARTICLE: Word Has a Mind of It's Own

If you have attended one of my workshops, you may already know what a huge fan I am of the Crabby Office Lady. Here's a terrific article she wrote about many of the "troubles" people have with Word. I know I've answered my share of these questions myself. Even though this article is from September 2005 and deals with Word 95-2003, it's still worth reading. The topics are still relevant to 2007, but you will have to find them in the new places.

Word has a mind of it's own: So do you
"I get a lot of inquiries about how to institute a restraining order on Word to stop it from guessing what you want to do with your documents. I created a video about it, and now we'll delve a little deeper..."

Monday, August 4, 2008

PowerPoint 2007: Status Bar View Switching

The view switcher group in the status bar lets you, with a single click, switch between the main document views. For many releases now PowerPoint has had a view switching control in the status bar. What's not obvious to most folks is there is hidden access to multiple views in each of these buttons! Here's where the fun starts. You can "modify" the effect of clicking on any of these buttons by holding down the SHIFT key or CTRL key while you click each button. This gives you a number of additional views you can quickly shift to. Here are the main commands.
  • SHIFT-Click the Slide Sorter button to switch to the Handout Master View
  • CTRL-SHIFT-Click the Slide Sorter button to expand the Outline to the full window
  • SHIFT-Click the Normal button to switch to the Slide Master View
  • CTRL-SHIFT-Click the Normal button to hide everything except the slide
  • SHIFT-Click the Slide Show button for quick access to the Set Up Show Dialog
  • CTRL-Click the Slide Show button to display a 1/4 screen preview (miniature) of the slide show. The miniature view is a full featured slide show, complete with transitions and animations, all of the standard navigation and even the final "click to exit" black screen. While it is running you can click back into the normal view, make changes to the slides, and resume the show displaying those changes.